TERMS OF REFERENCE

Finance Personnel

Functional title: Finance Personnel

Duty station: Kathmandu University, School of Education and School of Arts

Hattiban. Lalitpur

Duration: One-year contract with possibility of extension on an annual basis as per performance and need

Duties and Responsibilities

Under the direct supervision of the Dean and/or as delegated by him, Finance Personnel will be responsible for planning, implementation, monitoring, reporting and assist in auditing of various projects. The key tasks include:

Project Account Management

• Prepare for the payments and procurements as approved by Project Coordinator/Head of Dept/Dean and send it to Central Office

• Assist in preparing project financial monitoring report for each donor on timely basis against budget.

• Be responsible for all related finance and accounting works and work with the Account Officer of Central Office to prepare audited financial statements of various projects/donors.

• Cooperate and coordinate with Project coordinator and other staffs in implementing the financial management guidelines and internal control.

• Prepare/draft letters, correspondence regarding a variety of financial/accounting matters.

General

• Assist to set up accounting system, including financial reporting forms and filing system for the /KUSOED/KUSOA, in accordance with the document and university procedures.

• Collect the tuition fee from the students and maintain the records and timely send to Central Account.

• Prepare vouchers with appropriate supporting documents including tax.

• Enter financial transactions into the computerized accounting system and tax settlement

• Inform and carry out timely submission of FMR and making payments to suppliers.

• Maintain and operate petty cash of KUSOED/KUSOA and project/s for un-routine expenditure/small transactions.

• Prepare monthly/quarterly project/ KUSOED/KUSOA accounts and its projection.

• Prepare bank reconciliation statements and trial balance on monthly/quarterly basis.

• Prepare monthly/quarterly fund accountability statements including trial balance.

• Keep separate financial ledgers and accounts for KUSOED/KUSOA

Other

• Support other admin staffs of KUSOED/KUSOA in routine work.

• Participate in other activities as assigned by the Dean.

Coordination

• Coordinate with the Account Officer of KU, Central Office and other finance staff of the university, Dhulikhel.

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Deliverables/Performance Indicators

• Monthly financial statement/s and project sheet to Dean

• Timely submission of Financial Monitoring Report to donors against approved budget

• Clean periodic reports (internal and external) with fully compliance to University Rules, donors’ requirement and government of Nepal’s tax system.

Desirable Qualifications & Skills

Masters or Four Year Bachelor degree in Business Administration (Finance and Accountancy) with work experience of at least two years and familiarity with at least two accounting software and government tax rules

OR

Bachelor Degree in Business Studies/ Management with Specialization in Finance and Accounting with work experience of at least five years at Assistant Level or above; and familiarity with at least two accounting software and government tax rules.

Interested applicants in the above mentioned positions are requested to send their Curriculum Vitae, 1 passport size photograph along with attested testimonials and copy of citizenship to the following address by January 29, 2015.

Only short-listed candidates will be contacted for recruitment process.

For more details, please contact:

Dean

School of Arts and School of Education

Hatiiban, Lalitpur

GPO: 6250, Kathmandu, Nepal